Pixa was born as a projects-only image organization software, but during the beta testing some users requested a way not to lose their large file system-based library categorization. Some designers also pointed out that manually syncing their Library with a Dropbox folder is really tedious and disk space consuming.
So Live Folders were born with three precise purposes: filesystem replication, automatic sync and file referencing (instead of coping them in a safe place). Translated in user-interactionish: Everything you drop inside the Pixa window is copied, except for the folders in the Live Folders section.
During a year since Pixa 1.0, people asked us if they have to use Live Folders or Projects and the short answer is “If needed, use both”.
If you have pre-existent libraries, Dropbox, Google Drive or similar - use Live Folders; otherwise use the shoebox-approach and let Pixa store your images in a safe place by adding them directly in the Library.
But keep in mind Projects and Live Folders are not exclusive, you can use your referenced images in different Projects without being duplicated.
A good practice when starting a new work is create a Project, drag in everything could be useful from old Projects, Live Folders or Screenshots and start create/edit files.
You can use Projects Folders for multilevel categorizations, for example you can create a Folder for each year and historicize your works.
Let’s say you want to do the same but inside your Dropbox Live Folder. All you have to do is create new folders using Finder and drop out of Pixa all you need, your files will be copied in the new destination and referenced into Pixa.